Current Job Opportunities
Chelan County Regional Justice Center
Wenatchee, WA 98801
The Business Manager performs a variety of high-level, complex financial accounting, and administrative tasks for the Regional Justice Center. Providing accurate and timely financial information for the management of the Regional Justice Center. Responsible for the gathering of all pertinent fiscal data needed by management to prepare or monitor budgets; analyzes impact of changing populations within the facility and contracts with other counties and cities.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, other duties may be assigned.
Responsible for a variety of bookkeeping, accounting and fiscal functions, including budget creation and monitoring; develop and maintain journals, ledgers and other complex financial records reflecting governmental or enterprise accounting systems.
Participate in the departmental budgeting process by developing internal processes to coordinate with the County process, and extracting, compiling and analyzing financial information and statistical computations.
Assists in negotiation strategies, impacts of options, and financial document preparation for labor contracts and bed rental contracts with other agencies. Participate in labor management and contract negotiation meetings.
Searching out and writing grants to increase departmental funding.
Coordinates with Human Resources on the Regional Justice Center’s compliance with new or revised federal and state laws affecting human resources management; recommends updates and revisions to departmental personnel policies and procedures.
Prepare, audit, reconcile and analyze a variety of financial statements, reports, and data for financial management purposes, including ongoing analysis of expenditures and revenues, overhead computations and analysis, cash flow analysis, and inventory systems.
Oversight of payroll, including monitoring for budget purposes, tracking trends and advising the Director of opportunities for improved efficiency.
Research and conduct a variety of special projects in finance, budgeting and accounting areas, (i.e., new accounting system analysis, management reports, cash flow analysis, review financial systems) apprise Director of needed system changes, and make recommendations for implementing improvements.
Coordinate with Auditor’s Office to ensure timely and efficient flow of accounting information to that office, including, but not limited to, accounts payable, accounts receivable, labor distribution, grant schedules, capital asses, inventory, and financial statements. Coordinate and work with State Auditor’s Office as needed.
Responsible for coordinating with the County Public Records Coordinator on departmental public record requests and compliance with the Washington State Public Records Act.
Prepare and distribute meeting notices and agendas; attend and arrange meetings and conferences to record proceedings or receive information; prepare and distribute comprehensive minutes as assigned.
Assist in orienting new employees with departmental policies and protocols, and acting as department point of contact for Human Resources and workers compensation issues.
Maintains a variety of confidential information, complex files and records, including personnel files.
Acts as assistant to the director preparing correspondence, reports and information as requested. Responsible for maintaining OSHA compliance, including keeping an updated list of all hazardous chemicals and SDS; providing new-hire and annual training (as needed) for employees; maintaining training records; reviewing the effectiveness of the hazard communication program and making sure that the program satisfies the requirements of all applicable federal, state or local hazard communication requirements.
Act as Volunteer Coordination Assistant, maintaining records and orientation manuals.
This position has no direct supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor’s Degree in Business Management, Accounting or related field and 3-5 years of experience in financial accounting, business management, human resources, or closely related field; or any combination of education and experience providing the required skill set to successfully perform the job duties. Additional qualifying experience may substitute for education requirement.
Must be able to successfully pass background investigation in order to work in Chelan County Regional Justice Center; background investigation may include psychological examination, polygraph, physical examination, and drug test.
Ability to perform basic as well as complex mathematical calculations, perform budget analysis, create reports and draw conclusions from financial data. Strong knowledge of accounting principles and procedures.
Proficiency with the following programs: Microsoft Windows, Outlook, Word, Excel, Publisher, PowerPoint, and Adobe. Must be able to write and proofread business correspondence; create charts, graphs and reports using spreadsheets and data reports, perform data analysis. Experience with specific payroll and accounting software not required, but must become proficient within a reasonable amount of time.
Must be able to communicate detailed accounting and financial information clearly and concisely, both verbally and in writing. Must be able to communication clearly and effectively with staff at all levels within the department and with contacts outside the department and/or County in a professional manner.
Ability to apply common sense understanding to carry out instructions as well as utilize independent and critical thinking to identify areas of inefficiency or provide recommendations for improvements within the department. Ability to prioritize work based on deadlines, monitor and track personal performance in achieving goals. Ability to think critically, analytically and independently; to provide guidance and recommendations to management on financial matters
Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools or controls and reaching with hands and arms. Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. The employee may be required to push, pull, lift and/or carry up to 20 pounds.
Work is performed in a fast paced environment with frequent interruption, and the need to deal with great diversity of people. Primary worksite is within secured correctional facility, with regular meetings outside the department.
Salary: $4,339-$6,106/month DOQ, plus benefits. To Apply: A complete application will consist of a letter of introduction, a written resume, CCRJC Supplemental Application , and a Chelan County Employment Application. Position open until filled, first review April 20th. Submit completed application materials to: Chelan County Human Resources, 400 Douglas Street, Suite #201, Wenatchee, WA 98801 or email to Human.Resources@co.chelan.wa.us
Chelan County is an equal opportunity employer.