Human Resources

Job Location

County of Chelan Public Works 316 Washington Street, #402 Wenatchee, WA 98801

Description

Position open until filled.

Salary: PW21 Steps 2-4 at $5,980.08-$6,551.54 Longevity Steps 5-8 $6,858.86-$7,876.15

The position includes a state retirement system (PERS), with a Deferred Compensation Program available for supplemental retirement savings. Health insurance package includes Medical, Dental, Vision and county contributions to a personal Health Savings Account. Includes 11 paid holidays and 1 floating personal holiday with monthly accrued vacation and sick leave.

SUMMARY

Develop and maintain accounting systems, on an accrual or modified accrual basis to provide useful, accurate and timely financial information for management of the Public Works Department and for annual financial reporting as required for the State. Acts as the Chief Accountant for the Public Works Department; which has the following budgets: County Roads, Equipment Rental & Revolving, Motor Pool, Solid Waste, Solid Waste Planning, Storm Water Utility, Flood Control Zone District, Paths and Trails and Safety Enhancement Patrol. Responsible for the gathering of all pertinent fiscal data needed by management to prepare or monitor budgets and construction projects. Analyzes impact of legislation on assigned area of responsibility; designs methods and prepares procedures to implement change to existing accounting and related computer systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Plan, organize, review and direct the financial activities of the Public Works Department, including but not limited to:  receipts, payroll, accounts payable, purchasing, licensing, receivables, rental rates, road levy, utility billing and collections and special assessments. Perform the financial management of all accounting records, agreements, ordinances, resolutions, contracts and other official documents related to finance.

Responsible for the management, access to and maintenance of the financial software (Cascade Software Systems WINCAMS and Tyler Technologies EDEN software).

Design or modify accounting systems to provide records of assets, liabilities, retained earnings and financial transactions pertaining to Public Works funds. Maintain general ledger, fixed asset and depreciation schedules, inventory valuation methods and grant accounting procedures for all Public Works funds.

Analyze and perform cost accounting reports for the various funds, material and labor, payroll accounting, personnel record keeping, equipment rental, motor pool and construction costs.  Recommend, implement and monitor internal controls to safeguard Public Works assets.

Perform account analysis and audit of financial records for completeness and conformance to established accounting policies and procedures. Act as the Department lead in the coordination of the State Auditor’s annual examination of the Department’s financial statements, internal control and compliance with state laws.

Maintain accounts and records of disbursements, expenses, tax payments and maintenance of accounting controls over inventory and purchases for all funds administered by Public Works.

Classify financial data and prepare financial statements as required by management and the State.  Prepare annual reports for county forces work, annual construction report (contract work) cost of repair, replacement and reconstruction, motor pool and equipment rental and revolving fund expenses and maintenance activities.

Assist in budget preparation by providing data for individual revenue and expenditures items in all funds; assist Department managers in monitoring and reporting departmental budgets. Assist in long-range planning for capital and operational needs.

Verify costs, quantities, and purchasing/invoicing methods used in Motor Pool, Equipment Rental, Central Stores, Fabrication Shop and Pits and Quarries.

Account for building and rental equipment values and allowance for depreciation.

Determine labor and parts costs for repairing and servicing of all equipment within the Equipment Rental and Revolving and Motor Pool Funds. Analyze data to determine proper equipment and motor pool rental rates and make adjustments as necessary.

Coordinate with various departments and the State Auditor’s Office concerning financial operations of the Public Works Department.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Knowledge of: Generally Accepted Accounting Principles and Practices (GAAPP) and their application to State and County accounting operations; principles and practices of auditing, cost accounting and modern office management methods; automated procedures and computer-based accounting software and reporting.

EDUCATION and/or EXPERIENCE

Bachelor's degree in Accounting, Finance, Business Administration, or a closely related field; Four years of increasingly responsible experience in government finance, accounting, auditing, financial reporting, and budgets; OR an equivalent skillset based on a combination of education and experience in performing the duties of the position.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions with minimal direction or supervision. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with abstract and concrete variables. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk and hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics are an office environment. The noise level in the work environment is usually moderate.

Additional Information

To apply: Include the following in one document (PDF or Word) 

• Chelan County Application
• Resume 
• Cover Letter 

Email tohuman.resources@co.chelan.wa.us or mail/drop off at address below.

Human Resources
400 Douglas Street, #201
Wenatchee, WA 98801