Human Resources

Career Opportunities

Business Assistant

Department: County of Chelan Natural Resources
Job Type: Full Time
Salary: $ 3,431.29 - $ 3,764.95 / Monthly  PW11
Posted: November 17, 2023
Application Deadline: December 11, 2023

Job Location

County of Chelan Natural Resources 411 Washington St Suite 201 Wenatchee, WA 98801


Starting salary range is PW11 Steps 2-4 $3,431.29-$3,764.95, at 0.8 FTE.

The position includes a state retirement system, with a deferred comp program available. Health insurance package includes Medical, Dental, and county contributions to a personal health savings account. Includes 11 paid holidays and 2 floating personal holidays along with monthly accrued vacation and sick leave. 


  • The position performs a wide variety of clerical, administrative, and staff assist tasks requiring record keeping, collecting data, developing correspondence, initiative, independent judgment and extensive working knowledge of departmental organization and programs. 
  • Maintains close working relationships with management, administration and staff, outside agencies, and the general public. 
  • Facilitates workflow and assists in departmental activities. 
  • Works under limited supervision depending on task.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

  • Prepare Accounts Payable for Department. This involves gathering verification and project coding of actual expenditures through communication with staff and maintaining applicable software system as well as subsidiary schedules.
  • Update timesheets with current project list, staff work schedules and monthly schedule. Gather, verify and enter monthly timesheets into accounting system. Processes Payroll in the absence of Chief accountant. Enter and verify payroll to projects after completion. Coordinate with County Auditor when needed regarding personnel related.
  • Prepare, and monitor Account Receivable for all anticipated sources of funding within the Department. Coordinate receipts with the County Treasurer as required.
  • Assist in preparing progress payment forms for funding reimbursement, independently or under the supervision of the Chief Accountant.  Monitors receipt of requested funds by contract and project.
  • Coordinate with staff and prepare monthly distribution of motor pool miles to appropriate cost centers.
  • Coordinate and track all grant, contract and reporting periods.
  • Assist where necessary with annual County Budget preparation process.
  • Maintains centralized system for tracking location of agenda action items and routes all agenda action items to appropriate parties.
  • Designs, establishes and maintains departmental filing system, controls records and indexes using independent judgment. 
  • Prepares miscellaneous legal documents and advertising, correspondences, memos, tables, vouchers, forms, job postings and meeting minutes.
  • Schedules and attends meetings as directed, prepares agendas, and takes minutes of meetings.
  • Responsible for maintaining office inventory and coordinating purchases of all supplies and maintaining the office equipment.
  • Assists in the preparation and tracking of documentation or process required of construction projects.
  • Manage the Small works roster and On-call consultant roster agreements, advertise for qualifications/proposals.
  • Serves as Department IT liaison
  • Assists in the preparation of project information and reports.


This job has no supervisory responsibilities.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


High school diploma or general education degree (GED); two (2) year of related college level training with at least five (5) years work experience in an area related to work responsibilities or an equivalent combination of education and experience to provide the necessary skills, knowledge, and abilities to perform the work.


Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


Proficient in Microsoft Word, Excel, Outlook and PowerPoint, Adobe reader and Adobe professional. Gain proficiency in using the County’s accounting software.


Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The noise level in the work environment is usually moderate.


Additional Information

To apply please submit cover letter, resume, and Chelan County Application in one document to by 5pm on December 11, 2023.

Chelan County Calendar

Upcoming events and schedules at the county!

  • 20
    Dec 2023
    01:00 PM - 03:00 PM

    Hearing Examiner - December 20, 2023

    Posted by: Community Development

    By Zoom Video Conference
  • 20
    Dec 2023
    06:00 PM - 08:00 PM

    Planning Commission - December 20, 2023

    Posted by: Community Development

    400 Douglas Street
  • 12
    Dec 2023
    01:30 PM - 03:00 PM

    Chelan County Noxious Weed Control Board: Dec 12, 2023

    Posted by: Noxious Weed Control Board

    2023 fourth quarter meeting of the Chelan County Noxious Weed Control Board

    Conference room