Human Resources

Job Location

Chelan County District Court Probation 401 Washington Street Wenatchee, WA 98801

Description

Salary Range:     PW 04, $3,643.19 - $3,994.08 Longevity steps $4,182.78-$4,807.41 plus an excellent benefit package

There is one full time, regular position available with Chelan County District Court Probation Services

Essential Job Functions:

• Responds to telephone, mail and in person inquiries from offenders, attorneys, judges, law enforcement and the public.  Maintains confidentiality in all matters.
• Receipts cash, checks and credit card payments over the phone and in person using credit card processing equipment and electronic case management system.  Reconcile cash drawer daily.  Prepares and delivers daily revenue deposits to the Treasurer.
• Monitors compliance of assigned bench level offenders utilizing various criminal justice databases, documents all interactions with offenders.  Prepares and files revocation petitions and other correspondence with the court as needed.   Creates referrals to outside programs and monitors attendance.  Checks offenders in for their appointments and monitors reception area.  
• Receives offenders following court proceedings, enters new case information and updates case status’ in offender case management system, monitors restitution payments. gathers offender background information from NCIC, JIS, JBRS and other computer systems as needed.  Assigns cases to a probation officer and schedules appointments as needed.
• Prepares, adjusts and processes billings and collection accounts as directed.  Scans documents to offender files.  Audit and adjust accounts fee and restitution accounts as needed.  Enters data into the County’s financial system for accounts payable and receivable.  Assist in payroll entry as needed.
• Schedules offenders for and facilitates educational courses such as Theft Awareness or Defensive Driving, maintains records of attendance and issues completion certificates.
• Regular attendance and punctuality is required.
• Any other duties as assigned by the Probation Director.

The listed duties are representative of typical task assignments in this classification and are not meant to exclude other assignments as the needs of the Department grow or change.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Two-year certificate from college or technical school in accounting, business administration or bookkeeping; or any combination of related experience and training that provides the necessary knowledge, skills and abilities.

Knowledge, Skills and Abilities

Must show proven ability to handle multiple tasks in a fast-paced office, resolving complex problems, applying sound customer service techniques; interpreting and implementing office/departmental policies and procedures; establishing and maintaining effective interpersonal relationships at all organizational levels and with the public; oral and written communication sufficient to exchange or convey information; significant experience with database programs, scanning and data entry.  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 

Language Skills

Ability to read and interpret documents such as court dockets, arrest reports, safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively with staff, offenders, victims, judges, law enforcement, and the general public.

Reasoning Ability

Ability to resolve complex accounting issues, apply logic and standardized rules to multiple interrelated financial accounts.  Properly document action taken and discuss when asked, interpret court orders with multiple financial obligations.  Ability to interpret instructions furnished in written, oral, diagram, or schedule form.  Ability to diffuse anger and hostility in clients.

Certificates, Licenses and Registrations

Certification through the Washington State Patrol ACCESS to run NCIC/WACIC reports is required and must be completed at the first opportunity training is offered.  Certification to become a TAC Officer may be required depending on the needs of the Department.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to talk or hear.  The employee is frequently required to stand; walk between offices; use hands to finger, handle or feel; and reach with hands and arms.  Specific vision abilities required by this job include close and peripheral vision.

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a very busy office.  The work environment presents the possibility of spontaneous violence and/or threats by hostile probation clients and their acquaintances.  The noise level in the work environment is usually moderate.

Experience and/or education in managing financial accounts is highly desirable.

The ability to speak Spanish is preferred but not required.

Supplemental Questionnaire:

The minimum requirements of this position are 2 years of education or experience that demonstrate competency in performing bookkeeping/accounting tasks.  Please describe in detail how your education and/or experience meets that requirement.

1.Please describe in detail your experience/training with account billing.

2. Please describe in detail your experience/training with cash handling.

Additional Information

Application Procedure: 

Applications will be accepted until filled with first review on Friday September 15, 2023.   Applications will be evaluated on the basis of past experience and training as well as the supplemental questionnaire.  Those scoring the highest in the evaluation will be invited to an oral interview.

The successful candidate must pass a criminal history background investigation.

To apply please submit cover letter, resume, Chelan County Application in one document to human.resources@co.chelan.wa.us

It is the policy of the District Court Probation Department to provide equal employment opportunity to all persons.  All recruitment and hiring will follow all federal, state and county guidelines, and shall not improperly discriminate against any individual because of such individual’s race, color, gender, physical, sensory or mental disability, national origin, age, veteran status, marital status, sexual orientation or any other legally protected status.