Human Resources

Career Opportunities

Chelan County Auditor - Elections/Admin Specialist

Department: Chelan County Auditor
Job Type: Full Time
Salary: $ 3,423.19 - $ 3,774.08 / Monthly  PW04
Posted: September 07, 2022
Application Deadline: Position open until filled.

Job Location

Chelan County Auditor 350 Orondo Ave Suite 202 Wenatchee, WA 98801

Description

Chelan County Auditor has one full-time position for Elections/Administrative Specialist.

PW 04, Steps 2-4, $3,423.19-$3,774.08. Longevity Steps 5-8, $3,962.78-$4,587.41 Plus full Benefit Package

SUMMARY

Assists in the preparation and operation of County elections by coordinating and/or assisting with the ballot process, voter registration, and education programs.  Performs administrative duties, including payroll and a/p. Receives significant public contact requiring effective communication and service to the customers. Key position in the development of voter registration.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Reviews voter registration applications for accuracy, completeness, and compliance with statutory Election requirements.
  • Enters registration data into Secretary of State’s Voter Registration statewide database (VoteWA), auditing data entry, researching and resolving any discrepancies or errors, and issuing voter identification cards.
  • Maintains all changes in voter registration including updates, transfers, cancellations or other changes affecting voter status, according to the deadlines at the time.
  • Interpret state and federal law and ensure compliance with all applicable federal and state requirements and county procedures.
  • Utilizes secure government databases such as Lexis Nexis and SecureAccess Washington Department of Licensing.
  • Assists the public by phone, correspondence, or in-person regarding election laws, voter registration, elected official and candidate information, election dates and voter registration timelines, vote-by-mail ballots, and related election procedures.
  • Accept and implement service of summons/complaint and county claims. Ensure documentation is recorded and distributed to Prosecuting Attorney and Commissioners in a timely manner.
  • Oversees functions such as proper signage is posted, issuing and accepting ballots, assisting all voters, including those with disabilities, on using the accessible voting units, distributing and mailing all Auditor’s office mail, and preparing and maintaining the operation of the voting center during the 18 day period.
  • Processes accounts payable, accounts receivable documents and department payroll. Completes entry of Election’s Year End costs and sends invoices to districts.
  • Orchestrating candidate filing activities including: accepting and processing candidate declarations and preparing and distributing information packets to candidates.
  • Assists with all special, primary and general elections from the initial resolution calling for an election, legal ads, coordinating the voter registration and ballot process, election night tabulations, ballot drop boxes and the final certification of the election.
  • Assists the public by phone, correspondence, or in-person regarding election laws, precinct and district boundaries, ballot styles, voter registration, elected official and candidate information, election dates, ballots, operation of various voting equipment, and related election procedures.
  • Acts as purchasing agent for the Auditor’s office. Plans, purchases and maintains sufficient inventory of supplies for the Auditor’s office.
  • Organize, archive, index, store, destroy, and secure all voter registration documents according to Washington State Archives.
  • Effectively operate a personal computer and multiple software applications business not limited to Microsoft Products.
  • Attends and participates in mandatory on-going training including certification and annual training. Maintain up-to-date knowledge of changes in statutes governing elections.
  • Attends and participates in staff meetings. Present recommendations on department’s performance and service it provides. Consistently work toward long-term improvements in processes, procedures and technology.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Must have the ability to work under excessive pressure and public scrutiny. Periodically requires extended work hours to assist in the preparation and coordination of elections.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) with college level courses in public relations, data processing, or public administration; and two to four years of office experience which includes dealing with the public and data entry; or equivalent combination of education and experience.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentages.

LANGUAGE SKILLS

Ability to read, analyze, and interpret governmental regulations. Ability to prepare reports and business correspondence. Ability to effectively present information and respond to questions from groups of customers, election workers/observers, and the general public.

CERTIFICATES, LICENSES, REGISTRATIONS

Election staff is required to be certified by the Secretary of State in performance of election duties.  Election Certification is a two-year process that combines technical training and education, with experience and knowledge. There are specific standards that must be met throughout the year, and a comprehensive test that is taken at the end of an initial two-year period. Must have a valid Washington State Driver’s License.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds.  Specific vision abilities required by this job include close vision. 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Additional Information

To apply, please send resume, cover letter and completed Chelan County Application to: andrea.hanson@co.chelan.wa.us or mail to Chelan County Auditor, 350 Orondo Ave, Suite 202, Wenatchee, WA, 98801.

 

Position open until filled

Chelan County Calendar

Upcoming events and schedules at the county!

  • 02
    Nov 2022
    03:00 PM - 04:00 PM

    Observer Training

    Posted by: Chelan County Elections

  • 31
    Oct 2022
    09:00 AM - 05:00 PM

    Registration deadline for new voters or address updates by mail, online, email or over the phone.

    Posted by: Chelan County Elections

    Registration deadline for new voters or address updates by mail, online, email or over the phone.

  • 31
    Oct 2022
    08:00 AM - 05:00 PM

    Second half property tax deadline

    Posted by: Chelan County Treasurer

    Second half property tax deadline

  • 26
    Oct 2022
    06:00 PM - 09:00 PM

    Planning Commission - October 26, 2022

    Posted by: Community Development

    400 Douglas Street
  • 22
    Oct 2022
    09:00 AM - 12:00 PM

    Make a Difference Day at Ohme Gardens

    Posted by: Ohme Gardens

    Ohme Gardens